Policies and Procedures

POLICY 5330A:
INSTITUTIONAL GRANTS

The College offers a variety of grants to full or part-time students with special abilities or is special student categories.

These grants include:

• Athletic Grants,
• Special Ability Grants,
• Competition Grants,
• Divisional Grants, and
• Special Grants

Adopted March 9, 1983
Revised May 26, 1988
Revised June 26, 1997

PROCEDURE 5330A:
[ Click on Scholarship for Procedural Details ]
Athletic Grants
Special Ability Grants
Competition Grants
Divisional Grants
Special Grants

 

ATHLETIC GRANTS
The College offers grants to selected student-athletes who participate in competitive athletic programs. These grants are based on the student's demonstrated success in an interscholastic sport and potential or demonstrated success in an intercollegiate sport. Grants provide for one or more of the following educational costs: full-time in-state tuition, room (minimum cost of a suite unit based upon maximum occupancy), board, and/or a fixed textbook stipend of up to $200 per semester.

Grants Available
The College currently offers grants for male and female athletes in basketball, female athletes in volleyball and for male athletes in wrestling. The value of each grant is agreed upon individually by the coach and the student and approved by the Athletic Director.

The budget allocation and the value of each grant will determine the number of grants awarded in each academic year.

Awarding the Grants
The Coach for each sport, with the concurrence of the Athletic Director, may make a conditional offer of an award, contingent upon the recipient (1) meeting all admissions and financial aid eligibility requirements, including graduation from high school, and (2) agreeing to the terms of the athletic contracts. All offers of an award will be contingent upon adequate funds remaining within the budget allocation for that sport.

The student-athlete must meet National Junior College Athletic Association eligibility requirements and must agree to the terms of the contracts presented by the Athletic Department. These contracts cover one academic year only.

The contracts must be returned by the designated date and must be signed by:

• The student-athlete,
• The parent(s) or legal guardian(s) of the student, if the student is under 18 years of age,
• The WWCC Athletic Director,
• The Director of Financial Aid,
• The Coach, and
• The Vice President for Student Success Services

If a contract is amended, all signatories must sign the updated contract.

If a student-athlete withdraws from or is dismissed from the College or the team, the grant is canceled. Similarly, if the student-athlete is evicted from College housing, the housing portion of the grant is canceled.

Applicants must complete the general application process for institutional and Federal financial aid.

Renewing the Grants
These grants may be renewed if the student:

• Actively participates in the sport and meets other contract requirements
• Meets the eligibility requirements of the N.J.C.A.A.
• Completes at least 12 credit hours per semester with a minimum G.P.A. of 2.00, and
• Is approved by the Coach and Athletic Director for subsequent academic year.
• Formally re-applies for the grant the second academic year.
  

Adopted March 9, 1983
Approved May 26, 1988
Revised June 26, 1997
Revised May 10, 2001

SPECIAL ABILITY GRANTS
The College offers grants to graduating high school seniors or transfer students who have special abilities in performance areas, such as music, theatre, dance, or musical theatre.

Special ability grants provide for one or more of the following educational costs: full-time in-state tuition, housing (minimum cost of a suite unit based upon maximum occupancy), board and/or a fixed textbook stipend of up to $200 per semester, in exchange for the student's active participation in specific performance areas.

Grants Available
Budgetary considerations and the value of each grant will annually determine the number of grants available.

Value
The value of each grant is agreed upon individually between the performance area director and the student, based on the student's value to the program.

Criteria
Applicants must meet the following criteria. The student must

• Have a minimum cumulative G.P.A. of 2.25 through at least seven high school semesters or a 2.25 college G.P.A. and,
• Agree to fulfill the written guidelines defining "active participation" for that performance area. The applicant must agree to these guidelines before accepting the grant as these guidelines will determine whether the student continues to "actively participate" while at WWCC.
  

Awarding the Grants
The Instructor/Director of the specific area may make a conditional offer of an award, contingent upon the recipient (1)
meeting all admissions and applicable financial aid eligibility requirements, including graduation from high school, (2) agreeing to the terms of the contract defining active participation, and (3) completing the general application process for institutional aid. All offers of an award will be contingent upon adequate funds remaining within the budget allocation for that activity.

The student must sign and return the contract by the designated date. If the student is under 18 years of age, the parent(s) or legal guardian(s) of the student must also sign. If a student withdraws or is dismissed from school or from the activity, the grant is cancelled. Similarly, if the student is evicted from college housing, the housing portion of the grant is cancelled.

Renewing the Grants
These grants are available for up to four consecutive semesters if the student

• Actively participates,
• Successfully completes at least 12 credit hours per semester with a minimum G.P.A. of 2.00, Meets the department's unique criteria, (This may include higher but not lower standards for G.P.A. and hours), and
• Is approved by the Instructor/Director for a subsequent academic year
• Formally re-applies for the grant the second academic year.
  
  

Adopted March 9, 1983
Approved May 26, 1988
Revised June 26, 1997

COMPETITION GRANTS
The College will award grants to winners of academic, vocational, or performance (e.g. Cheerleading Team, Dance Team) competitions sponsored or approved by the College. These grants provide up to the costs of full-time in-state tuition for up to four consecutive semesters.

Grants Available
Budgetary consideration will annually determine the number of grants available.

Criteria
Recipients must:

• Successfully compete in an approved WWCC competition, and
• Meet all financial aid and admission requirements including high school graduation or equivalency.

Awarding the Grants
The Financial Aid Office will determine which competitions are approved for this grant.

Renewing the Grants
These grants are available for up to four consecutive semesters so long as the student maintains the established academic criteria for continuation. The student must formally re-apply for the grant for the second academic year. For performance competitions the student may have to compete for a second year award.

For continuation, the recipient must successfully complete at least 12 credit hours per semester with a minimum G.P.A. of 2.00.

 

Adopted March 9, 1983
Approved May 26, 1988
Revised June 26, 1997
Revised May 10, 2001

DIVISIONAL GRANTS

These grant awards are based upon recognized success and student interest within a WWCC academic discipline. To be eligible, a student must have completed at least one year of college attendance.

Grants Available
The budget allocation will determine the number of grants available.

Value
Each grant provides up to the costs for full-time in-state tuition.

Criteria
Criteria may change from year to year.

For consideration the student must have a minimum college cumulative G.P.A. of 2.00 and must be majoring within the division.

Awarding the Grants
The Division Chairperson may make a conditional offer of an award, contingent upon the recipient meeting all applicable financial aid eligibility requirements and contingent upon the availability of adequate funds within the budget allocation for that Division.

Renewing the Grants
These grants are available for up to two consecutive semesters within a single academic year so long as the student maintains the established academic criteria for renewal.

To be eligible for a subsequent semester during the same academic year, the student must complete at least 12 credit hours with minimum G.P.A. of 2.00

Adopted May 9, 1974
Revised June 28, 1979
Revised May 26, 1988
Revised June 26, 1997
Revised May 10, 2001

 

SPECIAL GRANTS
The College provides grants to students with special abilities or in special student categories.

Senior Citizen Grants
The College pays the cost of in-state tuition for senior citizens 60 years of age or older for all credit and most non-credit courses taken within Sweetwater County. Senior citizens must pay any fees associated with their enrollment.

Senior citizens must complete a form provided by the Financial Aid Office.

Faculty/Staff Grants
(Also see Policy and Procedure 4320H)
The College pays the cost of tuition for credit courses for its full-time employees and their eligible dependents. Eligible dependents are defined as those dependents claimed by the employee or the employee's spouse on the most recent Federal tax return.

The College also pays the cost of tuition for one course per semester for part-time WWCC employees classified as one-half time or greater. Dependents of these part-time employees are not included.

Employees are encouraged to enroll in courses during non-work hours. During regular work hours, no employee may take a course without the written approval of his or her immediate supervisor. Employees require written approval of the immediate supervisor and the Vice President to take more than one course each semester during working hours.

Limits and Criteria The College does not limit the number of courses a full-time employee may enroll in during off-duty hours. There is no limitation for
dependents. Dependents must satisfy the applicable eligibility requirements for financial aid and must maintain a minimum G.P.A. of 2.00 and satisfy the other academic standards required of recipients of institutional aid.

Payment Employees must pay the tuition for all courses that they fail, withdraw from, or for which they receive no credit.

Faculty/Staff grants are limited to WWCC in-class instruction, and cannot be used to pay for credit by examination or other test-based or experience-based credit.

Sweetwater County
High School Grants
The College will pay one-half the tuition cost for up to three credits per semester for regularly-scheduled college courses taken by high school seniors enrolled at Rock Springs, Green River, or Farson High Schools.

Note: This grant applies to OTHER than courses jointly designated by the College and the high school as "concurrent courses". A school district may choose to accept any college course for concurrent credit on a course-by-course basis.

Recipients must earn a minimum G.P.A. of 2.00 and must satisfy the other academic standards required of recipients of institutional aid.

Oracle Editor and Art
Gallery Intern
The College will provide for one or more of the following educational costs: full-time in-state tuition, a fixed textbook stipend of up to $200 per semester, room (minimum cost of a suite unit based upon maximum occupancy), and/or board to the Oracle Editor and the Art Gallery Intern. In addition, the Art Gallery Intern may receive required art supplies with a value of up to $200 per semester. The value of these grants may be divided among more than one student by the Instructor/Director.

For award, the student must have a minimum cumulative G.P.A. of 2.00. Recipients must fulfill the contract requirements for these grants as stated in writing and agreed to by the recipients and the Instructor/Director. For continuation of the award, recipients must also maintain a minimum G.P.A. of 2.00 and must satisfy the other academic standards required of recipients of institutional aid.

The Instructor/Director may make a conditional offer of an award, contingent upon the recipient (1) meeting all admissions and applicable financial aid eligibility requirements, (2) agreeing to the terms of the contract defining active participation, and (3) completing the general application process for institutional aid. All offers of an award will be contingent upon adequate funds remaining within the budget allocation for that program area. Recipients must sign and return the contract by the designated date. If a recipient withdraws or fails to fulfill the requirements of the contract, the grant will be canceled. Similarly, if a recipient is evicted from College housing, the housing portion of the grant will be canceled.

These grants are not renewable for a second academic year.

 

Grants to University of Wyoming Employees
The College will pay tuition including required fees for credit classes taken by University of Wyoming employees residing within the College's service area on the same reciprocal basis as the University allows for WWCC employees. University of Wyoming employees are responsible for paying any course fees.

Adopted March 9, 1983
Approved May 26, 1988
Revised June 26, 1997
Revised May 25, 2000